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Yale
Center for International and Professional Experience
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2025 Summer Session Field Trip Form
This form must be completed and submitted three days before the planned academic field trip. Trips that require assistance from Yale Summer Session to arrange transportation, tickets, etc must be submitted
NO LATER THAN TWO WEEKS
before the field trip.
Questions should be addressed to
yss.academicaffairs@yale.edu
. Faculty must also review the Yale College Academic Field Trip guidelines available here:
https://yalecollege.yale.edu/policies-procedures/academic-field-trips
. Please note that filling out this form serves as providing the information requested in #7.
If your field trip is entirely on campus, you do not need to fill out this form.
Instructor Name
Instructor Email
Course Name and Number
Date of Field Trip
Date of Field Trip
January
February
March
April
May
June
July
August
September
October
November
December
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
2000
2001
2002
2003
2004
2005
2006
2007
2008
2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
2022
2023
2024
2025
2026
2027
2028
2029
2030
2031
2032
2033
2034
2035
2036
2037
2038
2039
2040
2041
2042
2043
2044
2045
Expected time of departure from campus:
Campus departure address:
Expected arrival time to field trip site
Field trip site arrival address
Expected departure time from field trip site
Field trip site departure address (if different from field-trip site arrival address)
Expected arrival time to campus
Campus arrival address (if different from campus departure address)
Please describe how you will get to and from the field trip site:
Will you need assistance booking transportation or tickets? (Please note we need at least two weeks to arrange transportation)
Will you need assistance booking transportation or tickets? (Please note we need at least two weeks to arrange transportation)
Yes
No
Please provide detailed information on what assistance you require:
Is this field trip optional?
Is this field trip optional?
Yes
No
If this trip is optional, instructors should download this
waiver form
, customize it for their field trip, and ensure that all students who are attending, fill it out. Instructors are responsible for collecting and retaining the waiver forms of all students who attend optional field trips associated with their course.
How many people are attending (please include students, assistants and faculty):
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
22
23
24
25
26
27
28
29
30
31
32
33
34
35
36
37
38
39
40
41
42
43
44
45
46
47
48
49
50
If the field trip is optional, please list the names of all those attending below:
The faculty member or some other responsible University official designated by the faculty member must accompany all academic field trips. While teaching assistants may participate in academic field trips, a teaching assistant is not an appropriate leader for such a trip.
Please provide the name(s) and cell phone number(s) of accompanying faculty and/or University affiliate(s):
Submit
